Case Study: Mobile Inspection Forms

Countryside Properties is a UK’s leading, award winning, mixed-tenure developer. They were established in 1958 and were listed on the London Stock Exchange in 2016.

Countryside Properties PLC has an annual revenue of over £600 million.

“JFDI replaced our paper-based inspection forms in SharePoint, saving my team days of effort each month”

Chris Phillips, Business Systems Manager, Countryside Properties

A SharePoint targeted solution for reviewing all site-related inspection forms

To ensure the safety of the workforce and a quality standard of work, Countryside Properties conducts regular inspections on every one of its many construction sites. This auditing measure contains crucial information which must then be translated into a digital format and stored appropriately. JFDI were engaged to create a viable solution to enable a more streamlined approach to conduct those legally required audits.

Mobile Application Forms Submitter

JFDI needed to support Countryside Properties in making the life of their construction sites inspectors easier. JFDI were able to completely reinvent and optimise the way those inspectors now work. Instead of scanned paper documentation described with metadata and uploaded into the correct repository, JFDI implemented a full digital transformation.

Automatic Tagging and Filing

JFDIs’ solution empowers their team of inspectors to conduct full inspection reports directly on mobile devices.

Fully formed, including supplementary photos or files, enabling them to complete the entire process onsite.

When the inspector submits the form, the system adds necessary metadata and stores into a predefined structure in SharePoint.

Eradicating Human Error

Thanks to JFDIs’ solution, inspectors saved significant amount of time.

It was observed that the introduction of human error throughout the form submission process was alleviated. In addition, by going digital any environmental impacts were lessened.

Metadata On-route

All documentation was to be searchable and identifiable within the target document library. To reduce the amount of work needed to describe files, JFDI created a precise taxonomy and automated the description process. When the construction site inspection report is uploaded into SharePoint, the system adds metadata and stores the information most appropriately and automatically.

Mobile-first

Paper files can get damaged easily and their transcription to digital is burdened with the scanning and describing of process. JFDI enabled Countryside Properties personnel to conduct inspections using their mobile devices automatically uploaded with metadata applied ready for SharePoint.

Company:

Country or Region:

  • United Kingdom

Industries:

  • Construction

Company Profile:

Countryside Properties PLC is a public limited company with over 1900 employees.

Software

  • Microsoft Office 365
  • SharePoint Online
  • Microsoft SharePoint Server

Services

  • SharePoint Consulting
  • SharePoint Infrastructure Planning
  • SharePoint Build and Maintenance
  • SharePoint Custom Development
  • SharePoint Support
  • Mobile Application Development
  • Information Architecture
  • Content Migration
  • Design and Branding