SharePoint Thing-A-Day #003 – Information Architecture. Folders are evil.

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SharePoint Thing a Day – Lesson 003 – Information Architecture. Folders are evil. Use metadata.

  • Folders are evil.
  • On a fileshare, all you have is path and filename. That’s the only axis by which you can classify your stuff.
  • So you nest folders, within folders, within folders. Then you pack the filename with extra bits of information – like the initials of the last editor, or the version number.
  • You don’t need to do this in SharePoint. Use metadata.
  • Add columns to your libraries. Text columns, number columns, choice columns, managed metadata columns.
  • Each file can have several of these values simultaneously.
  • But a file can only live in one folder at a time.
  • Use metadata.