SharePoint Thing-A-Day #005 – Information Architecture – Metadata.
SharePoint Thing a Day – Lesson 005 – Information Architecture – Metadata.
- Metadata is great.
- There are text columns, number columns, date columns, choice columns, lookups, managed metadata and many more.
- Be aware not all columns types are as useful.
- Imagine adding a column called Department that’s a text field. People can tag their documents the name of any company department they come up with.
- But people have fat fingers.
- Trying to create a grouped view for thousands of documents by this kind of Department field means you might get separate groups for Human Resources, HR, Humane Resources and whatever other mistypings your user community can invent.
- Instead think about using choice, lookup or Managed Metadata fields.
About SharePoint Thing-a-Day
SharePoint Thing-a-Day is a series of short, informative videos on SharePoint, SharePoint Online and Office 365, written and presented by Joel Jeffery, Director of JFDI’s SharePoint Consultancy Practice.
We hope you find them informative and maybe even inspiring.
More SP Things:
- SharePoint Thing-A-Day #001 – Governance. Avoid death by fileshare.
- SharePoint Thing-A-Day #002 – Don’t stifle innovation.
- SharePoint Thing-A-Day #003 – Information Architecture. Folders are evil.
- SharePoint Thing-A-Day #004 – Information Architecture. Folders aren’t evil!
- SharePoint Thing-A-Day #006 – Information Architecture – Site Columns.
- SharePoint Thing-A-Day #007 – Information Architecture – Content Types.