SharePoint Thing-A-Day #005 – Information Architecture – Metadata.

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SharePoint Thing a Day – Lesson 005 – Information Architecture – Metadata.

  • Metadata is great.
  • There are text columns, number columns, date columns, choice columns, lookups, managed metadata and many more.
  • Be aware not all columns types are as useful.
  • Imagine adding a column called Department that’s a text field. People can tag their documents the name of any company department they come up with.
  • But people have fat fingers.
  • Trying to create a grouped view for thousands of documents by this kind of Department field means you might get separate groups for Human Resources, HR, Humane Resources and whatever other mistypings your user community can invent.
  • Instead think about using choice, lookup or Managed Metadata fields.